Why Time Management is Important When Managing Remote Teams – 2021 GuideJuly 14, 2021
Time is a precious resource and effective management of time only aids in being the biggest driver of growth. The world has undergone a massive change where geographical constraints are the least of your concerns. The work climate has now envisaged the deployment of remote teams as the future workforce is driven through aspects that cater to productivity and functionality.
The traditional hiring process is marred with a lack of skilled workers while the management of a remote team can entail stretching your business beyond borders. The advancement in technology from Zoom to Google Meet and Hangouts has replaced face-to-face communication and with it comes the challenges that crop up with time tracking.
A vital parameter to check the smooth execution of routine tasks is through effective management of time. This includes keeping tabs on the number of hours every possible employee spends actively pursuing the tasks onboard or is too sluggish to respond.
Decoding the barriers to workflow is necessitated since the shifting priorities of the world lays stress on a plan to be chalked out that means the daily projects, work schedules to the tasks on board with equal zest. This is based on the suitability of time of the remote workforce. Building a virtual workforce mandates the effectiveness of time management, and Keeping.nl offers a brilliant time tracking solution.
Before you head on to availing of such services, get an insight into why time management is important while managing remote teams.
Better Project Management
Allocating both resources and time is a prerequisite whilst dealing with a remote workforce and a deadline. This makes prioritization of tasks a necessity where effective monitoring assists in the completion of a project. While time tracking focuses on the loopholes and ways to rectify the same, it allows employers and employees to keep a tab of their workload and performance.
When a remote workforce handling a project is briefed about the details regarding both individual and the team’s expectations on time, they have a clearer vision. This assists in better time planning and in reducing the overall project cost. A clear gist ensures better communication amongst the chosen team as well.
The higher management defines the expectations for a project but when these expectations are lined up with time constraints, it helps the team to effectively manage their work. They make successive changes within the time limit along with minimal errors.
Effective time management goes hand in hand with deadlines. If a staff is provided with deadlines, everyone functions smoothly by concentrating on just one task at hand at a given time.
A remote workforce must have the notion about what the project goals are in the first place. Breaking the goals into milestones is easier to track and follow as well. A feedback report for each milestone achieved is the way to go further.
A structure that focuses on reporting ensures employees have a thorough knowledge of taking and delivering orders. Setting a deadline dividing into days, weeks and months ensures smooth functioning.
Keeping the remote workforce aligned to their designated schedule is a daunting task. Any sign that acts as a trigger on a potential worker flagging deadlines must be sorted out with immediate effect.
Mismanagement of time by any employee must be fixed which can be done with the assistance of software dealing with remote monitoring. Screenshots can decode the cause where either a complete removal or a fix is the best way to keep distractions at bay.
Smoother Performance Review
Keeping a track of the time ensures gauging the remote team’s work output levels. With better time management and appropriate software, one would be able to streamline the employee work for a better performance assessment.
This defines whether the chosen remote team is best suited for a given project. The capabilities of every employee are reviewed by the management team that keeps a track of the time and effort invested by each. The cons are highlighted through valuable inputs which can improve a particular employee’s productivity levels over time.
Software keeping time tabs ensures high accuracy levels in terms of keeping real-time track of login hours in comparison to manual logins. This reduces any misrepresentation with regards to information specifying the time records.
A process that aids in reviewing profitable projects. A move that can further assist in allocating projects on high priority categorization when it comes to deadlines. Effective time tracking also helps in billing depending on the number of hours dedicated to a particular project.
How To Do IT?
1. Describing Goals
A proven and tested method, devised under the acronym of SMART, which streamlines the project goals is the best possible way to validate the points. This begins with being specific about what are the reasons and what needs to be achieved for a particular goal. Measuring a goal makes it a lot easier to achieve and decoding evidence ensures the target has been met.
Evaluating whether the slated goal is acceptable to one and all comes next. This also questions whether the so-called goal does pay enough. Staying relevant also holds the cue and the project must see through that the completion of the process aids in reaching the objective so desired. This is further fuelled by adhering to a strict deadline to meet the desired goal.
2. Flexibility in Work Timings
Flexible work hours ensure the remote team having their freedom whilst they work but this might cause an issue for time management. A method that leads to improved efficiency and boosts productivity levels is needed. A well-put-together timetable could work wonders in such circumstances.
One only needs a timetable specifying every individual’s job role and work deadlines. This can lead to better dynamics amongst the remote team members. The remote employees feel less burdened while their morale gets a huge thumbs up all thanks to a flexible approach in the work timings.
3. Virtual Meetings
Regular meetings can act as an incentive where values and interdependency amongst a remote team are bolstered through a virtual tete-a-tete. A time should be picked given everyone’s availability to discuss the things done and focusing on the work ahead. Different time zones can be worked on through video snippets explaining the work done so far
Effective management of time is directly proportional to a project being deemed successful. Currently, there are time tracking solutions that ensure wherever dispersed your team may be, efficiency and organized scheduling are concocted to achieve the desired outcome. Working remotely can be fun when project deadlines and schedules are factored into overviews and the central criteria for evolving from hurdles is communication.